Outside Competition Information
All Sports: Student-athletes must have prior approval from the Director of Athletics, or his designee (who shall not be a member of coaching staff) prior to tryouts, practice or competition for any National teams, the Pan-American or the Olympic Games.

Current student-athletes may participate in outside competition in the student-athlete's sport during the academic year, as long as the student-athlete is representing only himself/herself in the competition, does not engage in the competition as a member of an outside team and does not receive expenses to participate in the outside competition.

Current student-athletes and recruited prospective student-athletes who are in the Annapolis area during the summer cannot participate jointly in recreational activities at the direction of, organized by, or observed by a Naval Academy coaching staff member. No member of the Naval Academy’s coaching staff may be involved in any capacity (e.g., coach, official, player, etc) during the academic year (including vacation periods during the academic year) for an outside (nonstitutional) team.

Summer Basketball League Play: Student-athletes may compete on only one team in one approved summer league during the summer vacation period.
- You must play only in a league approved by the NCAA. Be sure to ask your coach about this before you participate in a summer league.
- You must have written permission from the Naval Academy Athletic Association.
- You cannot play in any type of "all-star" game.
- Each team shall include on its roster no more than two players with intercollegiate basketball eligibility remaining from any two-year or four-year college (other than a Div. II and III member institution.
- The league must be within 100 miles of your official residence or The Naval Academy.
- You may not receive any type of payment for play or receive any expenses for participation.

Awards or prizes you may receive must conform to the regulations of the amateur governing body in your sport. All awards and cash prizes that student-athletes are not allowed to receive under NCAA regulations cannot be given in the student-athletes name to another individual or agency. At no time, under any circumstances, are you to receive cash.

Any questions about permissible prizes should be directed to your coach in advance of the competition, so as not jeopardize your eligibility.

Playing and Practice Season
During the declared playing and practice season, a coach may require the following practice time from of student-athlete.
* No more than four hours per day of countable activities;
* No more than 20 hours per week of countable activities;
* Must give one day off per week during the 20 hour/week segments.

Outside of the playing and practice season, only a student-athlete's participation in the countable athletically related activities specified in ‘c’, ‘d’ and ‘e’ below shall be permitted. A student-athlete's participation in such activities shall be voluntary and limited to a maximum of eight hours per week, of which not more than two hours per week may be spent on individual skill workouts. Additionally, student-athletes are required to have two days off each week.

Participation by Division I student-athletes in individual skill-related instruction in sports other than football is permitted outside the institution's declared playing season, provided no more than four student-athletes from the same team are involved in any one activity simultaneously.

Countable Athletically Related Activities
The following are considered countable athletically related activities and must be counted in the weekly or daily time limitations:
a. Practice;
b. Competition;
c. Required weight-training and conditioning activities held at the direction of or supervised by an institutional staff member;
d. Participation in a physical-fitness class conducted by a member of the athletics staff;
e. In Division I sports other than football, participation outside the institution's declared playing season in individual skillrelated instructional activities with a member of the coaching staff and that occur at the request of the student-athlete;
f. Film or videotape reviews of athletics practices or contests required, supervised or monitored by institutional staff members;
g. Required participation in camps, clinics or workshops;
h. Meetings initiated by coaches or other institutional staff members on athletically related matters;
i. Individual workouts required or supervised by a member of the coaching staff, except for those sports subject to the safety exception;
j. On-court or on-field activities called by any member or members of a team and confined primarily to members of that team that are considered as requisite for participation in that sport (e.g., captain's practice);
k. Visiting the competition site in the sports of cross country or golf.

Non-countable Athletically Related Activities.
The following are considered noncountable athletically related activities and are not counted in the weekly or daily time limitations:
a. Training-table or competition-related meals;
b. Physical rehabilitation;
c. Dressing, showering or taping;
d. Athletics department academic study hall or tutoring sessions;
e. Meetings with coaches on nonathletics matters;
f. Travel to and from practice and competition;
g. Visiting the competition site in sports other than cross country or golf;
h. Medical examinations or treatments;
i. Fund-raising activities;
j. Recruiting activities (e.g., serving as a student host for prospective student-athletes during official visits);
k. Public relations activities related to the student-athlete's sport (e.g., media days);
l. Participation in regular physical education classes, with or without credit, that are listed in the institution's catalog and open to all students, except as noted in 17.02.1-(d);
m. Voluntary individual workouts, provided these workouts are not required or supervised by coaching staff members, except that such activities may be assisted or monitored for safety purposes by the institution's strength and conditioning personnel. A coach may design a voluntary general individual workout program for a student-athlete (as opposed to a specific workout program for specific days);
n. Individual consultation with a coaching staff member initiated voluntarily by a student-athlete, provided the coach and the student-athlete do not engage in athletically related activities;
o. The provision of videotapes to a student-athlete by an institution's coach that include a personalized message and athletically related information (e.g., discussion of plays, general workout programs, lectures on strategy related to the sport), provided the viewing of the videotape by the student-athlete is voluntary;
p. Use of an institution's athletics facilities (which may be reserved for student-athletes during the academic year but not during the summer except, in Divisions I and II, to participate in permissible individual workouts in individual sports per 17.02.1) by student-athletes, provided the activities are not supervised by or held at the direction of any member of an institution's coaching staff. In the event that use of an institution's facilities is requested by a team composed partly of enrolled student-athletes and partly of individuals not otherwise affiliated with the institution, use of the facilities shall be consistent with policies established for outside groups generally;
q. Involvement of an institution's strength and conditioning staff with enrolled student-athletes either in a supervisory capacity for the institution's weight-training facilities or assisting in conditioning programs. Such assistance may be provided only if the strength and conditioning staff member, even if a countable coach, performs the strength and conditioning duties on a department-wide basis.

Promotional Activities
Institutional, Charitable, Educational or Nonprofit Promotions
A member institution or recognized entity thereof (e.g., fraternity, sorority or student government organization), a member conference or a noninstitutional charitable, educational or nonprofit agency may use a student-athlete's name, picture or appearance to support its charitable or educational activities or to support activities considered incidental to the studentathlete's participation in intercollegiate athletics, provided the following conditions are met:

* The student-athlete receives written approval to participate from the director of athletics, subject to the limitations on participants in such activities as set forth in Bylaw 17;
* The specific activity or project in which the student-athlete participates does not involve cosponsorship, advertisement or promotion by a commercial agency other than through the reproduction of the sponsoring company's officially registered regular trademark or logo on printed materials such as pictures, posters or calendars. The company's emblem, name, address and telephone number may be included with the trademark or logo. Personal names, messages and slogans (other than an officially registered trademark) are prohibited;
* The name or picture of a student-athlete with remaining eligibility may not appear on an institution's printed promotional item (e.g., poster, calendar) that includes a reproduction of a product with which a commercial entity is associated if the commercial entity's officially registered regular trademark or logo also appears on the item;
* The student-athlete does not miss class;
* All moneys derived from the activity or project go directly to the member institution, member conference or the charitable, educational or nonprofit agency;
* The student-athlete may accept legitimate and normal expenses from the member institution, member conference or the charitable, educational or nonprofit agency related to participation in such activity, provided it occurs within the state or, if outside the state, within a 100-mile radius of the member institution's campus;
* The student-athlete's name, picture or appearance is not utilized to promote the commercial ventures of any nonprofit agency;
* Any commercial items with names or pictures of student-athletes (other than highlight films or media guides per Bylaw 12.5.1.9) may be sold only at the member institution at which the student-athlete is enrolled, institutionally controlled (owned and operated) outlets or outlets controlled by the charitable or educational organization (e.g., location of the charitable or educational organization, site of charitable event during the event); and
* The student-athlete and an authorized representative of the charitable, educational or nonprofit agency sign a release statement ensuring that the student-athlete's name, image or appearance is used in a manner consistent with the requirements of this section.

u>Promotions Involving Commercial Locations/Sponsors
A member institution or a charitable, educational or nonprofit organization may use the appearance, name or picture of an enrolled student-athlete to promote generally its fund-raising activities at the location of a commercial establishment, provided the commercial establishment is not a cosponsor of the event and the student-athlete does not promote the sale of a commercial product in conjunction with the fund-raising activity. A commercial establishment would become a cosponsor if the commercial establishment either advertises the presence of the student-athlete at the commercial location or is involved directly or indirectly in promoting the activity.

Commercial Advertisement
It is permissible for a student-athlete's name or picture, or the group picture of an institution's athletics squad, to appear in an advertisement of a particular business, commercial product or service, provided:

* The primary purpose of the advertisement is to publicize the sponsor's congratulations to the student-athlete or team;
* The advertisement does not include a reproduction of the product with which the business is associated or any other item or description identifying the business or service other than its name or trademark;
* There is no indication in the makeup or wording of the advertisement that the squad members, individually or collectively, or the institution endorses the product or service of the advertiser;
* The student-athlete has not signed a consent or release granting permission to use the student-athlete's name or picture in a manner inconsistent with the requirements of this section; and,
* If the student-athlete has received a prize from a commercial sponsor in conjunction with participation in a member institution's promotional activities and the advertisement involves the announcement of receipt of the prize, the receipt of the prize is consistent with the provisions of Bylaw 12.5.2.3.3 and official interpretations approved by the Management Council.

Agents and Amateurism
A student-athlete loses amateur status and thus shall not be eligible for intercollegiate competition in any sport if, prior to the completion of your eligibility (which usually occurs after the last game or contest of your senior year including postseason tournament, or all-star games), you:

* Use your athletic skills (directly or indirectly) for pay in any form in that sport.
* If you become involved in any commercial endorsements for a product, service or establishment.
* Accept a promise of pay even if such pay is to be received following completion of intercollegiate athletics participation.
* Compete on any professional athletics team, even if you do not receive pay or remuneration for your expenses.
* Try out with a professional team at any time during the academic year even though there is no payment or expense allowance involved.
* Negotiate, sign or enter into an agreement or commitment of any kind, either orally or written, to be represented by an agent for the purposes of marketing your athletic ability or reputation in a sport, regardless of its legal enforceability or any consideration received.

You will lose your eligibility even if you:
-- Do not date the agreement.
-- Date the agreement as of a date after you have.
-- Completed your eligibility in that sport, or agree that the agent will only represent you in future negotiations after you have completed your eligibility in that sport.
-- Accept (or allow a family member(s) or friends to accept) money, transportation or any other benefits from anyone who wishes to represent you to market your athletic ability.
-- Receive any preferential treatment, benefits or services, including loans you do not have to begin to pay back immediately, because of your athletic reputation or money you may make as a pro athlete.
-- Receive, directly or indirectly, a salary reimbursement of expenses or any other form of financial assistance from a professional sports organization based upon your athletic skill or participation, except as permitted by NCAA rules and regulations.
-- Name placed on the draft list or supplemental draft list of a professional league in that sport even though:
1. The individual asks that his or her name be withdrawn from the draft list prior to the actual draft;
2. The individual's name remains on the list but he or she is not drafted;
3. The individual is drafted but does not sign an agreement with any professional athletics team.

Exception: Professional Basketball Draft
A student-athlete in the sport of basketball may enter a professional league's draft one time during his or her collegiate career without jeopardizing eligibility in that sport, provided the student -athlete is not drafted by any team in that league and the student-athlete declares his or her intention to resume intercollegiate participation within 30 days after the draft.
The student-athlete's declaration of intent shall be in writing to the institution's director of athletics.

If a student-athlete does professionalize himself or herself they may compete at the junior varsity level in a different sport.

A student willing to give up eligibility in one sport under NCAA rules may retain Ivy eligibility in other sports under the following guidelines: The student may:
* Sign with an agent for representation in the one sport, as long as the student receives no money;
* Assemble clippings, photographs, etc. for use by the agent; enter his/her name in that sport's draft;
* Travel to a professional team's location in that sport to have a physical examination and to be tested as long as the student pays his/her own way.

Interaction with Boosters/Alumni
A representative may not provide any extra benefit(s) to any currently enrolled student-athletes, nor the student-athletes’ family and/or friends. The acceptance by a student-athlete of any extra benefit is a violation of NCAA regulations and places the student-athletes eligibility for intercollegiate competition in immediate jeopardy. The Naval Academy is responsible for ensuring that all student-athletes and representatives of the University's athletics interests abide by NCAA rules and regulations.

Any inappropriate, even inadvertent, activity on your part could result in:
* A currently enrolled student-athlete being declared ineligible to participation for Navy.
* The eligibility of a prospective student-athlete(s) being jeopardized.
* Violations of NCAA regulations and sanctions placed on the Academy and the athletics programs.
* Restrictions placed upon your involvement with Navy’s athletics program.

Student-Athletes Do's And Don'ts
Do's
On Special occasions (e.g. a birthday, Thanksgiving, etc.), you may accept an invitation to the home of an employee of Navy or a Friend of Navy Athletics for a meal. Student-athletes are allowed to accept transportation to the home.

A student-athlete may return home at his or her own expense to attend a recognition event, and receive an award from any hometown group (e.g., alumni club) that is not the institution's local Friend of Navy Athletics group.

Don'ts A student-athlete cannot eat at a restaurant as the guest of a Friend of Navy Athletics or an employee of the Naval Academy.

A member institution, Friend of Navy Athletics, or any other organization may not pay the expenses of any student-athlete returning home to receive an award for athletics accomplishments or for other personal purposes.

Recruiting for the Naval Academy
As an enrolled student-athlete at the Naval Academy, you may be called upon to assist your coaches with recruiting. Here is a list of what you can and can’t do:

Permissible Activity
* Off-Campus contacts: Off-campus, in person recruiting contacts that are unavoidable incidental contacts between enrolled student-athletes (or other enrolled students) and a prospect are permissible if such contacts do not occur at the discretion of a coaching staff member.
* Telephone contacts: It is permissible for an enrolled student-athlete to receive telephone calls made at the expense of a prospect subsequent to July 1 following the completion of the prospect's junior year in high school. But telephone calls made by an enrolled student (excluding student-athletes) pursuant to an institution's regular admissions program directed at all prospective students shall be permissible.
* Official Visits: A student-athlete may act as student hosts during a prospect's official visit to the institution's campus.
* Unofficial Visits: Prospects may stay in an enrolled student-athlete's dormitory room, provided the prospect pays the regular institutional rate for such lodging.

Impermissible Activity
* An institution may not provide a student-athlete with expenses or transportation to recruit a prospect. The institution may only provide those expenses specified as permissible when a student-athlete serves as a student host.
* Student-athletes cannot make or participate in telephone calls to prospects at the direction of any coaching staff member.
* A student-athlete serving as a host may not be provided an automobile by the institution or representative of its athlete interests for use by the host or the prospects during prospect's official visit to campus.
* A student host must be enrolled in the member institution being visited by the prospect. A nonqualifier may not serve as a student host during his or her first academic year of residence.

Student Host Policy
A student-athlete may, on occasion, be asked to be a student host/hostess to a prospective student-athlete. If the athlete agrees to act as a host/ hostess, he or she may be given host money to entertain the prospect, and he or she will be required to adhere to the following Ivy and NCAA regulations. In addition, the host will be asked to sign a student-host form and supply receipts for the expenses incurred.

The host money is for the purpose of entertaining only the host, the prospect, the prospects parents (legal guardians) and spouse. Other students may assist with hosting the prospect but must pay for their own entertainment. A maximum of $30.00 per day may be provided to cover the entertainment expenses of the host and the prospect. The host may be provided with an additional $15.00 per day for each additional prospect entertained by them.

The following regulations govern host/ hostesses:
* No cash may be given to the visiting prospect or anyone else.
* The host may not use the entertainment funds to purchase or otherwise provide the prospect with any souvenirs, tshirts, etc. This money is solely for actual entertainment expenses.
* The host may not transport the prospect or anyone accompanying the prospect more than 30 miles from campus.
* The host should not allow recruiting conversations to occur, on or off campus, between the prospect and a friend of the program. (If an unplanned meeting does occur, only greetings may be exchanged).
* The host may receive a complimentary admission (but no hard ticket) when accompanying a prospect to a campus event.
* Meals for prospects must occur at regular dining facilities on campus unless dining facilities are closed. Off campus meals must be paid for with entertainment money.
* Pursuant to Naval Academy Policy and the State of Maryland Law, there should be no alcohol or drug use by the host/hostess and/or the prospective student-athlete during the visit.

A prospect may participate in physical workouts or other recreational activities during a visit to an institution’s campus provided the activities are not organized by the team (i.e. captain’s practice) or coach. The activities must not be observed by members of the athletics staff and cannot be designed to test the abilities of the prospect.

Information for Alumni, Boosters, Fans and Friends
You are considered a “representative of the Academy’s athletic interests” or booster if you:
* Are or have been a member of any organization promoting Navy Athletics.
* Have ever made a donation to the Naval Academy Athletic Association (NAAA) or any booster organization.
* Have ever assisted in evaluating or recruiting of prospects.
* Have ever helped to arrange or have provided employment to enrolled student-athletes, prospects or their parents or relatives.
* Participated in the Navy Intercollegiate Athletics program.
* Otherwise promoted the Academy’s athletics program.

Once you become a representative of the Academy’s athletics interests, you RETAIN this status FOREVER.

Benefits or Special Arrangements
Athletics representatives may NOT provide any benefits or special arrangements to an enrolled student-athlete, his or her parents, relatives or friends.

No Contact with Prospects
Athletics representatives of an NCAA Division I institution are prohibited from making in-person on- or off-campus recruiting contacts, as well as written or telephone communications with a prospect or the prospect’s parents or relatives.

If a prospect initiates a telephone contact with you, or you have an inadvertent face-to-face encounter with a prospect or their relatives, do not enter a recruiting conversation. Also, under such circumstances, refer questions about the athletics program to the athletic department and advise the appropriate NAAA coach of the contact.

No Contact with Prospect’s School or Staff
Athletics representatives may NOT contact the prospect’s coach, principal or counselor in an attempt to evaluate a prospect or visit the prospect’s institution to pick up film or transcripts pertaining to the evaluation of the prospect.

Attendance at Prospect’s Events
Athletic Representatives may attend events (e.g. contests, banquets) where prospects are present on his or her own initiative, subject to the understanding that the representative may NOT contact the prospect or their relatives.

Transportation/Entertainment
Athletic representatives may not transport or arrange for payment of transportation costs incurred by relatives or friends of a prospect to visit the Naval Academy. Additionally, a representative may not entertain a prospect and/or their relatives or friends at any site.

Exception for Faculty and Staff
Faculty and Staff of the Naval Academy are permitted to contact prospects only on the institution’s campus.

Contact with Enrolled Student-Athletes
Athletic Representatives may NOT provide any benefits or special arrangements to an enrolled student-athlete, his or her parents, relatives or friends.

Use of a student-athlete’s name, picture or appearance to support any charitable, educational or nonprofit promotional activity requires the signature of the student-athlete and the authorized representative of the event on a release statement that requires written approval from the Director of Athletics. Forms may be obtained in Ricketts Hall. Student-athletes are not permitted to be involved in the advertisement, recommendation or promotion of a commercial organization for sales or use of a commercial product or service of any kind.

Occasional Meals
Athletic Representatives may provide an enrolled student-athlete or an entire team with an occasional family meal. The occasional meal may be catered, must be provided in the individual’s home and must be restricted to infrequent or special occasions. The Athletics Representative may provide transportation ONLY if the meal function is at the home of that representative. Arrangements for team events should be made in advance with the head coach and the appropriate athletic administrator.

Rules Violations
NCAA member institutions are required to notify athletic representatives of consequences regarding rules violations. Athletic representatives found in violation of NCAA rules are subject to losing benefits and privileges received from the Academy.

Extra Benefits

What is an extra benefit?
An extra benefit is defined as any special arrangement by an institutional employee or a representative of the institution’s athletics interest (or booster) to provide a student-athlete or the student-athlete’s relatives or friends a benefit not expressly authorized by the NCAA. Receipt of a benefit by a student-athlete or their relatives is not a violation of NCAA legislation if it is demonstrated that the same benefit is generally available to the institution’s students or their relatives or friends or to a particular segment of the student body (e.g., foreign students, minority students) determined on a basis unrelated to athletic ability.

Permissible Benefits:
- Have student-athletes attend a charity event in which you are involved. NOTE: Please contact the institution’s athletic compliance department first.
- Provide summer employment to a student-athlete, provided compensation is only for work actually performed and at a rate commensurate with the going rate in the locale for similar services performed.
- Inviting a team for dinner or to meet with a group of alumni in a city where they are playing. NOTE: Please contact the institution’s athletic compliance department.
- A booster club, civic organization or alumni group of which you are a member may award a scholarship to a prospect.
NOTE: Some restrictions apply; please contact the institution’s athletic compliance department.

Illegal Benefits:
- Providing cash or other tangible items (e.g. clothes, cars, shoes) to a prospect or a student-athlete or his/her family or friends.
- Purchasing items or services from a prospect/student-athlete or their family at inflated prices.
- Providing the use of a car (including official visits to student hosts) or any free or reduced cost services to a prospect/student-athlete or his/her family or friends.
- Providing a loan, co-signing a loan or guaranteeing a bond for a prospect/student-athlete or their family or friends.
- Providing tickets to an athletic event (institutional or community), or free admission to an institution’s away from home contest for a prospect/student-athlete or his/her family or friends.
- Promising employment after graduation or promising financial aid for post graduate education.
- Paying or arranging for the payment of transportation costs incurred by a prospect/student-athlete or their family or friends to visit the campus or elsewhere.
- Entertaining relatives or friends of a prospect/student-athlete, including at your home or another facility (e.g. restaurant).
- Employing relatives or friends of prospects as an inducement for enrollment.
- Buying Christmas, birthday gifts or any gifts or awards for athletic performance.
- Providing an honorarium to a student-athlete for a speaking engagement. (Only necessary travel expenses may be provided and this must be approved by the athletic department prior to the speaking engagement.)

Penalties
- Violations of recruiting rules or the provisions of extra benefits will result in the ineligibility of involved prospect/studentathlete at the Academy. In addition, multiple violations can jeopardize our entire program. Provisions of extra benefits can result in the institution being placed on probation, forfeiture of games, revenues and championships.
- Remember, WHEN IN DOUBT, FIND OUT! You may jeopardize the career of a young person and the reputation of the Naval Academy.
- The support and encouragement from athletic representatives (boosters) is appreciated. However, under NCAA rules there are strict limits on how you support an institution. When a violation occurs, intentional or unintentional, the school is responsible for your actions. Further, if a prospective or enrolled student-athlete accepts any benefit because of his/her athletic ability, a student-athlete may lose all eligibility to participate in intercollegiate athletics.

Gambling
Just a few things to know:
1. You may not knowingly provide information to individuals involved in any type of organized gambling activities concerning intercollegiate athletics.
2. You may not solicit a bet on any intercollegiate or professional team.
3. You may not accept a bet on any team representing the Naval Academy or participate in any gambling activity that involves intercollegiate or professional athletics through a bookmaker, a parlay card or any other method employed by organized gambling.
4. A student-athlete who engages in activities designed to influence the outcome of a an intercollegiate contest, or to affect win-loss margins (point-shaving), or who solicits or accepts a bet or participates in any gambling activity through a bookmaker, parlay card or any other method employed by organized gambling that involves wagering on the studentathlete’s institution shall permanently lose all remaining regular-season and postseason eligibility in all sports.
5. A student-athlete who solicits or accepts a bet or participates in any gambling activity that involves intercollegiate or professional athletics through a bookmaker, a parlay card or any other method employed by organized gambling, shall be ineligible for all regular season and postseason competition for a minimum of one year and shall be charged with the loss of a minimum of one season of competition.

Coaches Information

Coaches and staff at the Naval Academy agree to abide by and comply with the constitution, bylaws, regulations and interpretations of the National Collegiate Athletic Association (NCAA), as well as the basic ethical spirit of such rules, relating to conduct and administration of each athletic program (including, but not limited to, the recruiting rules). If a coach becomes aware or has reasonable grounds to believe that violations of these provisions may have taken place s/he shall promptly report the circumstances to the Compliance Office and shall cooperate in any investigation. Each employee is expected to respect and follow the academic standards and requirements of the Academy in regard to the recruiting and eligibility of prospective and current student-athletes for each athletic program, and shall observe and cause all members of his/her staff to observe all Academy policies, rules or requirements pertaining to the conduct of intercollegiate athletics or otherwise.

Telephone Calls
You may call prospects only once per week (NCAA 13.1.3.1)
You may make unlimited calls:
* During the five days immediately preceding the prospect's official visit.
* Beginning the day after the prospects signs an acceptance of the institution's written offer of admission.
* On the day of a permissible in-person, off-campus contact.
* On the initial date for the signing of the National Letter of Intent and during the two days immediately following the initial signing date (for football: 48 hours before and after 7 a.m. on the initial signing date).

What about other electronic forms of communication?
If it is not prearranged (you haven't set a specific time), email counts as a written communication.
If it IS prearranged, email counts as a phone call.
Instant Messaging always counts as a phone call. Contacting a prospect via a pager is considered a phone call. If you leave an extended text message (more than just a greeting), it also counts as a phone call.

What about leaving messages?
If you leave a message on an answering machine for the prospect to return your call, it is not considered a phone call.
If you leave a message with the prospect's parents, it is not considered a phone call. However, if you speak to the parents in any way in excess of a greeting, it IS considered a phone call.
If a prospect calls and leaves me (the coach) a message, may I return the phone call? You may only return the phone call if you have not used your one phone call per week.

Recruiting the Multi-Sport Athlete

Contacts
* The maximum number of permissible off-campus contacts used by an institution for a multisport prospective studentathlete may not exceed the specific limit set forth in Bylaw 13.1.7 for the particular sport.
* When an institution is recruiting a prospective student-athlete in more than one sport (other than football), the use of an off-campus recruiting contact by a coach in one sport reduces not only the number of permissible contacts, but also the total number of recruiting opportunities that are available to the institution in a second sport.

Examples
1. If an institution's football coach and track coach contact a prospect, the institution would use only one institutional contact; however, the track coach may not engage in more than three off-campus contacts, even if the coach is making a contact on the same day as the football coach. Further, if the football coach already has contacted the prospect on six occasions, the track coach would only have one remaining contact.
2. If an institution is recruiting a prospect in the sports of field hockey and softball and the institution's field hockey coach has an off-campus recruiting contact with the prospect, the total number of recruiting opportunities available to the institution's softball coaches with the prospect is reduced from seven to six, with no more than two of those opportunities being off-campus contacts.

Evaluations
The limitations on evaluations (13.1.9) are sport specific; therefore, a prospect being recruited by an institution in more than one sport may be evaluated on the permissible number of occasions in each of those sports during the academic year. Evaluations are counted against the sport of the coach making the evaluation.

Highlight Videos
NCAA Bylaw 13.4.2.1 Summary
It is permissible to show a prospective student-athlete a highlight video. It is not permissible to show a prospective student- athlete a recruiting video about athletics. The following table includes tips to assist you in preparing a highlight video.

Permissible... Impermissible...
Highlight films/videotapes/audio tapes may include only clips of actual athletics contests and activities that occur on the day of the contest that are directly related to the contests (e.g., pre-game player introductions, half-time band and cheerleader performances, locker-room talks, crowd reactions, sideline coaching staff activities, post-game on-field presentations, etc.).

An institution may not send a highlight film/videotape to a prospect, or leave it with the prospect.

Highlight videos may contain footage from more than one sports season. Institutions may also produce videos of more than one sports position. For example, an institution may produce a highlight film/videotape of the different positions (e.g., quarterback) of a particular sport, provided the footage contains only game clips specifically related to an event or sports season(s).

Highlight films may not include clips of other activities that are indirectly related to the contests (e.g., team travel, team meals, entertainment activities, practices activities, institutional facilities, tailgating, etc.).

It is permissible for a coach to appear on a highlight film/videotape, as long as the comments the coach makes are related to the season, and not to any other information about the institution (e.g., a recruiting speech).

Institutions are not permitted to provide game films to a prospective student-athlete. However, it is permissible to show the prospect game films during an off-campus visit or during the prospect's visit to campus.

An institution's web site or an athletics department staff member's personal web site may include highlight videos, provided the provisions set forth in Bylaw 13.4.2.1 are met. Coaches may not create and show a highlight video that places a section of the admissions office video within the highlight video. Coaches may show the highlight video and the admissions video separate from each other during home visits or campus visits.

A prospect may tour an institution's athletics Hall of Fame or museum during a recruiting trip and view videotape/films related to the institution's athletics programs (even if such videotape/films do not meet the definition of a highlight film), provided the facility is open to the general public on a year-round basis and the videotape/film is open to the general public.

An institution is not permitted to show a video on its scoreboard to a prospective student-athlete visiting its campus while the prospect is touring the stadium, inasmuch as such that item would be considered a recruiting video.

An institution's highlight film/videotape that is unrelated to the recruitment of prospects may be sold or distributed in noninstitutional outlets by a third-party distributor in accordance with the provisions of Bylaw 12.5.1.9, provided the publication also conforms to Bylaw 13.4.1.2.

An institution may not send a highlight film/videotape to a prospect, or leave it with a prospect. Institutional coaches may show game tapes, or highlight videos, to club team coaches, but they may not leave the videos with them.

Institutions may produce an unlimited number of highlight films, provided the provisions set forth in Bylaw 13.4.2.1 are met.

An institution may send a video playbook or a video of broken-down game film to a prospect who has been accepted for enrollment by the member institution, inasmuch as such items are considered necessary preenrollment information regarding practice activities. It is impermissible to provide such video materials to the prospect's coach, however.

Narration that is related to the games on a highlight film are permissible, as long as no recruiting speeches or any type of narration that could be misconstrued as recruiting occurs on the highlight film.

Camp Brochures
A number of NCAA rules and interpretations cover sports camps and the brochures used to advertise those camps. Errors in producing sports camps brochures can be costly -- both in terms of money spent and in attendance at the camp. Generally speaking, brochures should contain only information and materials specifically related to camp events and activities. It is permissible to use a student-athlete's name, picture, and institutional affiliation to identify the studentathlete as a staff member. Camp brochures may be sent to prospective student-athletes at any time, including prior to September 1 at the beginning of their junior year. The chart below lists several NCAA interps regarding this issue. [NCAA Bylaws 13.13 (Sports Camps and Clinics), 12.5.1.7 (Camp Brochures) and 13.4.1-c (Printed Recruiting Materials)]

What is Permissible?
* A current student-athlete may be identified by name and/or picture only in a designated camp counselor section. An action or head shot may be used. If you use an action shot, make sure no one else is in the picture.
* If a former student-athlete is working the camp, his/her picture should appear in the camp counselor's section.
* If a former student-athlete will not work at the camp, the institution should not use the picture unless there is a direct connection between the former student-athlete and the camp (e.g., former counselor, former camper).
* Photos of camp facilities may appear in the brochure, provided those facilities shown are being "used" during the camp.
* If you are using a photo of your basketball arena, for example, the arena may be full of spectators.
* If you are using a photo of your basketball arena, for example, there may be teams on the floor, provided you can't identify the players. If you can identify the players, they must be working the camp.

What is Impermissible?
* Fold-out posters are impermissible to include in camp brochures.
* Pictures of former student-athletes are impermissible unless the former student-athlete is working the camp.
* Pictures of facilities not being used are impermissible (i.e., if a coach is simply walking the kids through the weight room, it shouldn't be in the camp brochure).
* You may not list the teams championships, record, individual awards, other accomplishments, etc. Those things may appear in the coach's bio, but nowhere else.
* You may not include your playing schedule (your team's schedule) in the camp brochure, since it doesn't relate specifically to camp events and activities.
* You may not reproduce articles published about the team and include that in the camp brochure.

Additional Information
* General recruiting information is impermissible to include in a camp brochure.
* Quotes from former campers and campers' parents may appear in the camp brochure.
* Quotes from high school, prep school, and two-year college coaches may appear in the camp brochure.
* Camp brochures may contain a coupon that allows the bearer to receive reduced-cost apparel items, provided no special arrangement is made to give extra coupons to a particular prospect.
* You should apply the same rule for the use of commercial logos on camp brochures as you do for posters. The pictures and/or names of the student-athletes working the camp can be in the brochure as long as just the official trademark or logo of the commercial entity is used (i.e., as long as there is no implied endorsement of the commercial product).
* Coach’s biographies are permissible to include in the camp brochure. You may put their championships, All-Americans, coaching awards won, etc. only in this area.

Procedures for Reporting a Potential NCAA Rules Infraction
In accordance with NCAA rules and regulations, all suspected or alleged violations of NCAA rules shall be investigated. If the Assistant Athletics Director for Compliance determines that a violation has occurred, the Assistant Athletics Director for Compliance will report the violation (or possible violation) to the NCAA national office and/or appropriate conference officials.

Definitions of Secondary and Major Violations
A secondary violation as defined in Bylaw 19.02.2.1, is one that provides only a limited recruiting or competitive advantage and is isolated or inadvertent in nature.

A major violation as defined in Bylaw 19.02.2.2, is any other violation, specifically those that provide an extensive recruiting or competitive advantage.

Repeated secondary violations by a member institution may be identified as a major violation.

Reporting a Violation
1. Any individual (e.g., athletic department staff member, student-athlete, university employee, representative of the University's athletics interests, and member of the community) may report an alleged, rumored, or suspected violation.
2. The individual may report the alleged, rumored, or suspected violation verbally or in writing. He/She may report an alleged violation anonymously.

To Whom Shall an Alleged Violation be Reported To
1. If an alleged or rumored violation is communicated to any athletic department staff member, the staff member has an obligation to notify the Compliance Office of the violation in a timely manner.
2. Individual other than athletic department staff members may report an alleged violation to any or all of the following persons:
* The Assistant Athletics Director for Compliance.
* The Director of Athletics, an Associate Director of Athletics or an Assistant Athletics Director.
* The Faculty Athletic Representative.

Finding a Violation Occurred
The Assistant Athletics Director for Compliance shall determine that a violation occurred whenever the preponderance of the evidence, considered as a whole, establishes the occurrence of the violation.

Information to be Included in the University's Self-Report
The NCAA Enforcement staff recommends that the following information to be included in an institution's report of a violation:
* The date and location of the violation.
* The identities of involved student-athletes, coaches, staff members and any other individuals involved in the violation.
* The means by which the institution became aware of this information. Note: If a newspaper article alerted the institution, a copy of the article shall be included.
* The cause of the violation (e.g., lack knowledge, human error, etc.), an explanation of the circumstances surrounding the violation and any mitigating circumstances that may exist.
* A list of corrective and/or punitive actions taken by the institution in response to the violation.
* The institution's position regarding the violation and surrounding circumstance. The institution will indicate whether it believes a violation occurred and the specific legislation it believes has been violated.

Alleged Violations Involving Other NCAA Institutions
1. If an individual has knowledge of an alleged violation that involves another NCAA member institution and impacts the University, he/she shall report the alleged violation(s) to the Assistant Athletics Director for Compliance and/or the Director of Athletics.
2. The Assistant Athletics Director for Compliance will discuss the violation and desired plan of action to address the situation with the Director of Athletics and the appropriate coaching staff member who have lodged the accusation. The Assistant Athletics Director for Compliance may then contact the compliance administrator or the athletics director at the accused member institution to request that the alleged violation be investigated. The Assistant Athletics Director for Compliance may then contact the Conference or the NCAA staff and request that the Conference office or NCAA staff contact the accused institution or that institution's conference.

Penalties Associated with Secondary Violations
NCAA Bylaw 19.6.1 Penalties for Secondary Violations. The assistant executive director for enforcement, upon approval by the chair or another member of the Committee on Infractions designated by the chair, or the committee may determine that no penalty is warranted in a secondary case, that an institutional- or conference-determined penalty is satisfactory or, if appropriate, impose a penalty. Among the disciplinary measures are:

1. Termination of the recruitment of a prospect by the institution or, if the prospect enrolls (or has enrolled) in the institution, permanent ineligibility to represent the institution in intercollegiate competition (unless eligibility is restored by the Eligibility Committee upon appeal);
2. Forfeiture of contests in which an ineligible student-athlete participated;
3. Prohibition of the head coach or other staff members in the involved sport from participating in any off-campus recruiting activities for up to one year;
4. An institutional fine for each violation, with the monetary penalty ranging in total from $500 to $5,000;
5. A limited reduction in the number of financial aid awards that may be awarded during a specified period in the sport involved to the maximum extent of 20 percent of the maximum number of awards normally permissible in that sport;
6. Institutional recertification that its current athletics policies and practices conform to all requirements of NCAA regulations;
7. Suspension of the head coach or other staff members for one or more competitions;
8. Public reprimand (to be invoked only in situations where the Committee on Infractions or the assistant executive director for enforcement, upon approval by the committee, determines that a penalty, in addition to any institutional- or conference- determined penalty, is warranted); and
9. Requirement that a member institution that has been found in violation, or that has an athletics department staff member who has been found in violation of the provisions of NCAA legislation while representing another institution, show cause why a penalty or an additional penalty should not be imposed if it does not take appropriate disciplinary or corrective action against the athletics department personnel involved, any other institutional employee if the circumstances warrant or representatives of the institution's athletics interests.

Email the Compliance Office
If you should have any further questions, please contact, Loretta Lamar, Assistant Athletic Director, Compliance. She may be reached via email at lamar@usna.edu or by phone at 410.293.8936.

Roles for the Faculty Representative

General Duties Regarding the USNA Athletic Program:

USNA Reporting and Administrative Duties:

NCAA and Patriot League Duties: